Office 365 is becoming a major player in the business productivity stakes. An all-round effective cloud based solution. By adopting Microsoft Office 365 for your enterprise, you’re taking a powerful step towards better productivity, efficiency, and collaboration.
Here are some benefits below:
Agility: letting you and your staff access files, data and emails wherever you are, on any device.
Collaboration: allowing flexible collaboration and file sharing with colleagues, customers and suppliers.
Value: it provides excellent value with its range of fully customisable packages as well as allowing you to retire costly server hardware – everything’s in the cloud.
Cutting edge: it’s constantly updated, so your organisation will be at the forefront, making you a desirable choice to potential as well as existing customers.
Many organisations are now realising these benefits, using Office 365 for email and Microsoft Office, but did you know there’s more to 365 than just these familiar features? Here’s what you need to know about the three basic key elements of Office 365 to maximise efficiency and get the most out of your investment.
1. Real-Time Co-Authoring (Word, Excel, PowerPoint)
Collaborate online and see each other’s changes as they happen with real-time coauthoring in Word. Save your file to OneDrive or SharePoint so others can work on it with you. You can share it directly from the application, thanks to the integrated sidebar
2. Chat with co-workers in Office apps
Have you heard about Skype in-app integration in Office 2016 apps? Use this feature to chat, share screens and have audio or video conversations with your colleagues. And you don’t even have to leave the application you’re working in! Even when you do close the application, you can continue the conversation via Skype on your desktop or phone, and keep talking to the team as they edit
3. Inserting links to stored files instead of sending entire files to co-workers
Forget about email attachments. Sharing a document for co-authoring is easy!
Upload your file to Office 365’s cloud storage. Write an email using Outlook (or Outlook Web App). Instead of attaching a file, insert the link to the file on your cloud. Outlook will automatically grant edit permission to the people you are emailing. You can change the permissions anytime you want
4. Turning OneNote items into Outlook calendar events
Convert notes to tasks inside your calendar and assign them to colleagues with reminders and deadlines. Send meeting minutes taken in OneNote by email and automatically add details (date, location, attendees,…) for each meeting they’re related to
5. Power Map in Excel: Turning data into a map
Power Map is part of the powerful and interactive data visualization features in Excel, which are enhanced with Power BI, the solution for analyzing, visualizing and sharing data insights. You can turn rows of data into a 3D interactive map with Power Map, which includes the ability to filter data using three different filters: List, Range, or Advanced
6. Resume Reading your Word documents
The Resume Reading feature in Word allows you to pick up where you left off, even on different devices! Word automatically bookmarks the last page you were reading
7. Working anywhere from any device
You get the Office Web Apps with your Office 365 subscription, so you can work on your cloud files from any up-to-date Web browser on an Internet-connected computer. You don’t have to install the Office software on the computer. You also get access to Office Mobile Apps so you can use Word, Excel, PowerPoint, Outlook and OneDrive directly from your smartphone or tablet while you’re on the move! Download them from your Android or iOS device store
8. Office 365 Planner to help organize your team’s workflow
Office 365 Planner is brand new! It will help you and your colleagues plan workflows and organize collaboration. Use this project management tool to create plans, organize and assign tasks, share files, set due dates and provide status updates. All this work is done with through email notifications and visual dashboards
If all this sounds vaguely familiar, you probably have these features included in your Office 365 package. However, if you’re stumped with how to utilise it to the best of its ability, fear not! Hopefully we’ve given you a bit of an insight to its potential.
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